Formal and official letters play an important role in the world of everyday business. There is a formal letter for a request, proposal, application, cancellation, and many others. Let us talk about ‘letter of intent’ today.
The letter of intent is a formal letter that a person writes to another person in due course of business. As a written communication, the letter of intent can be used as a valid document in the court of law. Some of the important information that a letter of intent should capture while drafting is:
- Name, address, phone number, and email ID of both the parties
- Business name, company history, and nature of business of the person drafting the letter
- Factual purpose of the intent
- Clarification on the forecasted outcome in the near future (of the intent)
- Basic details of who the letter is drafted to(their business name, phone number, email ID, etc,.)
- Name, designation, company name, and date of the person requesting an intent
- Name and designation of the person to whom the letter of intent is directly addressed to
- Comprehensive reasoning of the intent (in totality)
- The letter of intent should also have a room for suggestions and opinions on the requested intent
- The language used in the letter of intent has to be politically correct, and easy-to-understand
- The letter should throw complete light on the plan of action, timelines, and prerequisites of the intent.